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PA and EU Office Assistant

Posting Country:  Belgium
Date Posted:  28-Apr-2021
Full Time / Part Time:  Full Time
Contract Type:  Permanent

At Vodafone, we’re working hard to build a better future. A more connected, inclusive and sustainable world. As a dynamic global community, it's our human spirit, together with technology, that empowers us to achieve this. 

We challenge and innovate in order to connect people, businesses, and communities across the world. Delighting our customers and earning their loyalty drive us, and we experiment, learn fast and get it done, together.

With us, you can be truly be yourself and belong, share inspiration, embrace new opportunities, thrive, and make a real difference.


Role: PA and EU Office Assistant
Location: Brussels

In this role you will act as a Personal Assistant to the Group Head of European Affairs and Relations, leading all administrative requirements including diary and travel bookings. Acting as the Office Assistant, you will provide and facilitate the provision of specific services required by the EU representation office in Brussels.

With us you will: 
-Provide high quality, proactive, professional and confidential PA and admin support to their manager and wider team (email, diary and calendar management, meeting preparation, pre read and follow ups)
-General office duties, administration, post, stationery, etc. related to the EU representation office in Brussels including travel and file & store of local documents
-Supporting Group AskHR (new contracts, holidays, luncheon vouchers, lease cars, DKV, Allianz)
-Ensures the raising of local purchase payments, completion of goods received and resolution of supplier invoice disputes, requesting support from the Finance Shared Service Centre where necessary
-Assistance provided for specific local requests (e.g. VAT return, regulatory, statistical returns) and collaborate with the local authorities and third parties
-To lead the local payments requirement

It would be nice if you have:
-Good communication skills, both verbal and written
-Excellent organisational skills
-Ability to plan ahead and to organise within own responsibilities
-Ability to deliver with positivity under tight deadlines
-Fluent in French and English
-Sufficient level of Dutch to read occasional documents or work with suppliers.




Vodafone is committed to attracting, developing and retaining the very best people by offering a motivating and inclusive workplace in which talent is truly recognised and rewarded. We are committed to promoting Inclusion for All with the belief that diversity plays an important role in the success of our business. We actively encourage everyone to consider becoming a part of our journey.

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